The Academic Catalog is the definitive source for graduation requirements, outlining the courses and programs students will need to complete to earn their degrees. The catalog also explains the current year’s academic policies.

Degree verifications are used by human resource departments, background check companies, or even other academic institutions to confirm the learner’s education background.

Enrollment verifications are similarly helpful, as they illustrate the enrollment status, courses, and in some cases grades. Knowing this information can help with student loans or discounts, transcript verification, or loan deferment.

Norwich University Norwich wants a simple online ordering process for enrollment and degree verifications. Each platform available is for the convenience of the user and either service may be used depending on your needs. Options include the National Student Clearinghouse and Parchment. The Norwich University National Student Clearinghouse School ID number is 003692-00 for an immediate report, unless investigation is needed. Whereas, Parchment is an ordering platform requiring staff to prepare the requested documentation.

Active Students (recommended method, no charge)

Current/Active students generate an enrollment verification certificate through the student self-service section of the National Student Clearinghouse website accessed through Banner Web.

• Once you have logged in to Banner Web, go to the Student Services tab and click Enrollment Certificate, then click Submit.
• This will take you to the National Student Clearinghouse Student Self Service page.
• Click Obtain an enrollment certificate to generate an enrollment certificate as a PDF.

Active students who cannot use the Enrollment Certificate must complete a release of personally identifiable information available on the Registrar’s SharePoint site from my.norwich.edu. Third-party provider forms may be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it., please ensure student guardian information is complete before verification is requested.

3rd Party Requests or Inactive Students, charges may apply – National Student Clearinghouse

A 3rd party, or prior student, can verify student attendance or degree verification so long as the student has authorized permission to release what is termed directory information. The end user must provide information pertaining to the student’s enrollment or degree status. If you need more than directory information, or already have an account with Parchment, please select the Parchment option. Otherwise, the National Student Clearinghouse can be contacted by clicking the verify now box.

Change the below box to Verify Now through National Student Clearinghouse

3rd Party Requests or Former Students, charges apply – Parchment

Active or Inactive Student Verifications

Parchment offers the same place for students to get their transcript or their replacement diploma, or a degree or enrollment verification. In a few steps indicate which records should be sent to which destination, and then can check out and submit required payments. Step by step notification keeps the student informed until the verifications have been received.

Third Parties Verifications

Third parties need to order official records, especially enrollment or degree verifications. That’s why Parchment is making it easy to allow orders for any record for any third party. The the third party can request the record on behalf of the student, provide written consent and submit required payments.

Verify Now through Parchment.

Graduation is the completion of all degree requirements as recorded on the official transcript. Commencement is the ceremony that celebrates the completion of a degree. Participation in the commencement ceremony does not imply that a student officially graduated. The printed diploma is a commemoration of achievement. Official certification of the degree is made through the official transcript, the Digital Diploma, or through the certification service of the National Student Clearinghouse (NSC).

Conferral, also known as degree completion, is evaluated on a rolling basis and once completion is certified, the completion date will be recorded on the student record. Typically​, this is at the end of every full semester.

Diplomas are distributed three times per year (see also Diploma Distribution). When coursework is taken off-campus, ensure transient course approval has been granted, coursework completion deadlines are August 25, December 22 and the last day of the semester prior to commencement exercises and requires a final official transcript issued by the institution. For further information on the required outstanding coursework and diploma distribution, please contact the Office of the Registrar. The degree award date is posted using the last day of the semester. No degree shall be conferred, or diploma awarded, until the Registrar's Office verifies all degree requirements are met.

​​The Registrar, in conjunction with the President and the approval of the Board of Trustees, awards degrees. An act deemed by the University as egregious can result in the act of revoking a conferred degree or the conferral of a degree.

Graduation Application

The student will submit a Graduation Application to the Registrar's Office. The May and Summer Semester graduation application is due October 1 and for Fall Semester the graduation application is due March 1. A student with an expected graduation date for December, May, or August (or other summer session) and who missed the deadline for submitting a Graduation Application may have a registration hold placed on their registration record.

There is no fee for the graduation application, participation or diploma for campus-based programs. The College of Graduate and Continuing Studies graduation fee is $150.00.

Degree Audit

An active student has access to a 24/7 degree audit via BannerWeb to review requirements. The audit is refreshed every morning to capture course adjustments. A student is expected to review requirements as well as remaining credit hours required for the degree each semester. Assistance to understand the audit is directed to the advisor. Questions regarding challenges or clarification are directed to the Office of the Registrar. An inactive student no longer has access to BannerWeb and must work with the advisor or department chair/program manager to discuss remaining requirements.

The Office of the Registrar will conduct an audit in the semester of the graduation application deadline and provide a notice of progress based on the projected completion date. A student who cannot meet the projected completion date will have the graduation application denied. Throughout the active graduation application period, a periodic audit may be performed and when a student who is not considered to be on-track will have the application revoked. At which time, the student will submit a new application by the deadline for the anticipated completion.

An on-track notice simply means the assessment of the audit indicates the student will complete requirements by the projected completion date. A student may adjust their schedule or not successfully complete a course requirement thereby changing the original assessment.

Diploma

The Diploma is printed with the degree, major, and, when applicable, Latin Honor and/or Honors Program. The printed student name is taken from the Graduation Application. Most often, this is the student's legal name; however, an alternate name may be given. The University reserves the right to deny a non-legal name. For an eligible student, the Military College of Vermont (MCV) designation will be included on the diploma.

Diploma Distribution

The diploma is mailed approximately 4-10 weeks following the end of the semester. Diplomas are mailed three times per year for undergraduate programs and on-campus graduate programs at the end of fall, spring and summer semesters. The College of Graduate and Continuing Studies graduate programs will distribute as the undergraduate calendar with one additional release at the end of Residency. A diploma is not released when a student is in debt to the University.

Digital Diploma

December 2021, a free Digital Diploma is available to current graduates. Through a partnership with Parchment, the Digital Diploma is a certifiable document that can be shared or downloaded for third-parties. This includes the Apostille and several graduate-level program boards and licensing boards. A unique link via the student’s personal email address will be sent approximately one-to-two weeks following confirmation of degree to claim the Digital Diploma. A Digital Diploma is not released when a student is in debt to the University.

Replacement Diploma

A printed replacement diploma, with current authorized signatures, is mailed in alignment with the diploma distribution cycle to include the current authorized signatures. A replacement diploma charge is $50.00. A graduate prior to Fall 2021 may request a Digital Diploma for the cost of a replacement diploma; however, at the time of processing the cost will be reduced to $20.00. A student in debt to the University will not be issued a Digital Diploma until rectified. Order at Parchment, https://www.parchment.com/.

Digital Certificate and Replacement

A certificate is awarded as a digital credential. The Digital Certificate lists the certificate title and student name. A certificate attached to a degree program is not issued a certificate. A unique link is sent to the student’s personal email address to claim the Digital Diploma approximately one-to-two weeks following the last day of the semester. A certificate completer prior to Fall 2021 may request a Digital Credential for the cost of a replacement diploma; however, at the time of processing the cost will bereduced to $20.00. A student in debt to the University will not be issued a Digital Certificate until rectified. Follow to Parchment, https://www.parchment.com/ to order.

Commencement Participation

There is one commencement ceremony at the conclusion of the full Spring Semester for campus-based programs and the summer session for CGCS programs. A campus-based student who is within two courses of meeting graduation requirements and applies to graduate to the August completion date will be permitted to walk at Commencement and others by petition. The College of Graduate and Continuing studies holds a ceremony in the summer and the student is expected to have all coursework completed or final coursework in-progress, others by petition. Participation may be revoked when the student has pending disciplinary action to be cleared by the Provost, and when applicable in conjunction with the Vice President for Student Affairs.

Latin Honors

Latin Honors are calculated using only Norwich University credits (there are no honors for Graduate students). The diploma and transcript will include the Latin Honor calculated at the time of degree completion​.

Academic Transcript

A transcript is the official certifying document for a degree credential. A student can order a transcript at any time but is encouraged to mark the order “hold for degree” to ensure the transcript is not issued before the degree statement is posted to the student record. A transcript is not released when there is a debt to the University.

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Resources

Office of the Registrar Contact Information

• This email address is being protected from spambots. You need JavaScript enabled to view it.
• This email address is being protected from spambots. You need JavaScript enabled to view it.
• This email address is being protected from spambots. You need JavaScript enabled to view it. - transfer course taken after Norwich matriculation
• Commencement Website
• Registrar SharePoint Site - Norwich SSO access only

Links to Graduation Application

• Enrolled Traditional Student – enrolled at Norwich (single sign-on)
• Non-enrolled Traditional Student – non-active enrollment (NextGen account creation/access)
• College of Graduate and Continuing Studies Enrolled Student (single sign-on)
• College of Graduate and Continuing Studies – non-active enrollment (NextGen account creation/access)

Links to Transient Course Permission

• Enrolled Traditional Student
• Non-enrolled Traditional Student
• College of Graduate and Continuing Studies Enrolled Student (single sign-on)
• College of Graduate and Continuing Studies – non-active enrollment (NextGen account creation/access) 

Additional Resources

• Replacement Diploma
• Loan Exit Counseling

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Graduation Preparation Timeline and Checklist

Early-September

Meet with advisor to review remaining requirements and ensure on track to graduate by target date.

October 1

Graduation application deadline for all candidates graduating May or August (campus-based programs) Contact advisor, watch announcements (CGCS programs)

Mid-October

Registrar’s Office reviews applicant’s degree audit

November 

December graduates, request final transcripts, if desired, mark hold for degree

December

December graduates: complete loan exit requirements for Loans, https://studentaid.gov/exit-counseling/

Early February

Diplomas sent to December graduates and replacement diploma orders

March

Graduation application deadline for all candidates graduating December (campus-based programs) Contact advisor, watch announcements (CGCS programs)

April

May graduates, request final transcripts, if desired, mark hold for degree

May graduates: complete loan exit requirements for Loans, https://studentaid.gov/exit-counseling/

Mid-April

Registrar’s Office reviews applicant’s degree audit

May/June

Diplomas mailed for Spring Semester graduates and replacement diploma orders

July 

Diplomas mailed to graduate programs ending in June

Summer graduates, request final transcripts, if desired, mark hold for degree

Summer graduates: complete loan exit requirements for Loans, https://studentaid.gov/exit-counseling/

September

Diplomas sent to summer graduates and graduate programs ending in August and replacement diploma orders

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By enrolling in courses at Norwich University, students obligate themselves to be aware of and abide by the academic policies governing their enrollment.

Academic Regulations and Requirements.

The university’s academic regulations and requirements are listed in full in the current year’s college catalog.

View Course Catalog

FERPA

Under the Family Education Rights and Privacy Act (FERPA), you, the student, have the right to authorize the College to release information from your educational record to other individuals (i.e., parents, spouse, employers). Your educational record includes, but is not limited to, items such as grade reports, transcripts, billing and financial aid information.

New and current students wishing to authorize the release of their records to third parties must complete the web-based FERPA form, accessible by logging into the My.Norwich portal and locating the Student Academic Profile section in the Web Services menu. Search on FERPA for detailed information on where to find the form.

Log into My.Norwich

Related Policies

For additional related Norwich University policies and regulations, click here.

The Registrar’s Office staff provides accessible, attentive customer service to our many constituents, ensuring the accuracy, integrity and delivery of degrees and coursework. The Registrar’s Office is an integral part in university operations; staff work closely with nearly all offices and departments on campus.