Course Catalog. Course Registration. Transcript Request. Degree/Enrollment Verification. Change of Major. Readmission Application. Graduation Application. Replacement Diploma. Academic Petitions.
The University has two academic calendars. Residential Programs follow the full-semester calendar and may also offer course sections within the full semester as 8-week sessions. The Online Programs follow the 8-week sessions with the full semester. While the Graduate Online Programs follow an 11-week calendar.
The Academic Catalog is the definitive source for graduation requirements, outlining the courses and programs students will need to complete to earn their degrees. The catalog also explains the current year’s academic policies.
Degree verifications are used by human resource departments, background check companies, or even other academic institutions to confirm the learner’s education background.
Enrollment verifications are similarly helpful, as they illustrate the enrollment status, courses, and in some cases grades. Knowing this information can help with student loans or discounts, transcript verification, or loan deferment.
Norwich University Norwich wants a simple online ordering process for enrollment and degree verifications. Each platform available is for the convenience of the user and either service may be used depending on your needs. Options include the National Student Clearinghouse and Parchment. The Norwich University National Student Clearinghouse School ID number is 003692-00 for an immediate report, unless investigation is needed. Whereas, Parchment is an ordering platform requiring staff to prepare the requested documentation.
Current/Active students generate an enrollment verification certificate through the student self-service section of the National Student Clearinghouse website accessed through Banner Web.
A 3rd party, or prior student, can verify student attendance or degree verification so long as the student has authorized permission to release what is termed directory information. The end user must provide information pertaining to the student’s enrollment or degree status. If you need more than directory information, or already have an account with Parchment, please select the Parchment option. Otherwise, the National Student Clearinghouse can be contacted by clicking the verify now box.
Change the below box to Verify Now through National Student Clearinghouse
Active or Inactive Student Verifications
Parchment offers the same place for students to get their transcript or their replacement diploma, or a degree or enrollment verification. In a few steps indicate which records should be sent to which destination, and then can check out and submit required payments. Step by step notification keeps the student informed until the verifications have been received.
Third Parties Verifications
Third parties need to order official records, especially enrollment or degree verifications. That’s why Parchment is making it easy to allow orders for any record for any third party. The the third party can request the record on behalf of the student, provide written consent and submit required payments.
Graduation is the completion of all degree requirements as recorded on the official transcript. Commencement is the ceremony that celebrates the completion of a degree. Participation in the commencement ceremony does not imply that a student officially graduated. The printed diploma is a commemoration of achievement. Official certification of the degree is made through the official transcript, the Digital Diploma, or through the certification service of the National Student Clearinghouse (NSC).
Conferral, also known as degree completion, is evaluated on a rolling basis and once completion is certified, the completion date will be recorded on the student record. Typically, this is at the end of every full semester.
Diplomas are distributed three times per year (see also Diploma Distribution). When coursework is taken off-campus, ensure transient course approval has been granted, coursework completion deadlines are August 25, December 22 and the last day of the semester prior to commencement exercises and requires a final official transcript issued by the institution. For further information on the required outstanding coursework and diploma distribution, please contact the Office of the Registrar. The degree award date is posted using the last day of the semester. No degree shall be conferred, or diploma awarded, until the Registrar's Office verifies all degree requirements are met.
The Registrar, in conjunction with the President and the approval of the Board of Trustees, awards degrees. An act deemed by the University as egregious can result in the act of revoking a conferred degree or the conferral of a degree.
The student will submit a Graduation Application to the Registrar's Office. The May and Summer Semester graduation application is due October 1 and for Fall Semester the graduation application is due March 1. A student with an expected graduation date for December, May, or August (or other summer session) and who missed the deadline for submitting a Graduation Application may have a registration hold placed on their registration record.
There is no fee for the graduation application, participation or diploma for campus-based programs. The College of Graduate and Continuing Studies graduation fee is $150.00.
An active student has access to a 24/7 degree audit via BannerWeb to review requirements. The audit is refreshed every morning to capture course adjustments. A student is expected to review requirements as well as remaining credit hours required for the degree each semester. Assistance to understand the audit is directed to the advisor. Questions regarding challenges or clarification are directed to the Office of the Registrar. An inactive student no longer has access to BannerWeb and must work with the advisor or department chair/program manager to discuss remaining requirements.
The Office of the Registrar will conduct an audit in the semester of the graduation application deadline and provide a notice of progress based on the projected completion date. A student who cannot meet the projected completion date will have the graduation application denied. Throughout the active graduation application period, a periodic audit may be performed and when a student who is not considered to be on-track will have the application revoked. At which time, the student will submit a new application by the deadline for the anticipated completion.
An on-track notice simply means the assessment of the audit indicates the student will complete requirements by the projected completion date. A student may adjust their schedule or not successfully complete a course requirement thereby changing the original assessment.
The Diploma is printed with the degree, major, and, when applicable, Latin Honor and/or Honors Program. The printed student name is taken from the Graduation Application. Most often, this is the student's legal name; however, an alternate name may be given. The University reserves the right to deny a non-legal name. For an eligible student, the Military College of Vermont (MCV) designation will be included on the diploma.
The diploma is mailed approximately 4-10 weeks following the end of the semester. Diplomas are mailed three times per year for undergraduate programs and on-campus graduate programs at the end of fall, spring and summer semesters. The College of Graduate and Continuing Studies graduate programs will distribute as the undergraduate calendar with one additional release at the end of Residency. A diploma is not released when a student is in debt to the University.
A complementary Digital Diploma is available to current graduates. Through a partnership with Parchment, the Digital Diploma is a certifiable document that can be shared or downloaded for third-parties. This includes the Apostille and several graduate-level program boards and licensing boards. A unique link via the student’s personal email address will be sent approximately one-to-two weeks following confirmation of degree to claim the Digital Diploma. A Digital Diploma is not released when a student is in debt to the University. Order at Parchment.
December 2021, a complementary Digital Diploma is available to current graduates. Through a partnership with Parchment, the Digital Diploma is a certifiable document that can be shared or downloaded for third-parties. This includes the Apostille and several graduate-level program boards and licensing boards. A unique link via the student’s personal email address will be sent approximately one-to-two weeks following confirmation of degree to claim the Digital Diploma. A Digital Diploma is not released when a student is in debt to the University. Order at Parchment.
A printed replacement diploma, with current authorized signatures, is mailed in alignment with the diploma distribution cycle to include the current authorized signatures. The issuance of a replacement print diploma is the size of the diploma in circulation, which includes current authorized signatures. A replacement diploma charge is $50.00. A student in debt to the University will not be issued a print Diploma until rectified. Order at Parchment.
*Alumni may seek their own notary, however, it is the responsibility of Alumni to contact Norwich University directly PRIOR to submitting a replacement diploma order via Parchment. Please note that Alumni seeking an apostilled diploma may share their digital diploma in lieu of apostille as a digital diploma credential reflects the official issuance by a college/university, the verification of authenticity through Parchment, including the date issued and the individual the diploma was awarded.
There is one commencement ceremony at the conclusion of the 16-week Spring Semester. A student who completes a degree during the current academic year's fall term through the following August is eligible. A student who plans to complete their degree during the summer term is permitted to participate so long as they are within two courses of meeting graduation requirements and applies to graduate by the deadline, others by academic petition. Participation may be revoked when the student has pending disciplinary action to be cleared by the Provost, and when applicable, in conjunction with the Vice President for Student Affairs.
Latin Honors are calculated using only Norwich University credits (there are no honors for Graduate students). The diploma and transcript will include the Latin Honor calculated at the time of degree completion.
A transcript is the official certifying document for a degree credential. A student can order a transcript at any time but is encouraged to mark the order “hold for degree” to ensure the transcript is not issued before the degree statement is posted to the student record. A transcript is not released when there is a debt to the University.
Meet with advisor to review remaining requirements and ensure on track to graduate by target date.
Graduation application deadline for all candidates graduating May or August (campus-based programs) Contact advisor, watch announcements (CGCS programs)
Registrar’s Office reviews applicant’s degree audit
December graduates, request final transcripts, if desired, mark hold for degree
December graduates: complete loan exit requirements for Loans, https://studentaid.gov/exit-counseling/
Diplomas sent to December graduates and replacement diploma orders
Graduation application deadline for all candidates graduating December (campus-based programs) Contact advisor, watch announcements (CGCS programs)
May graduates, request final transcripts, if desired, mark hold for degree
May graduates: complete loan exit requirements for Loans, https://studentaid.gov/exit-counseling/
Registrar’s Office reviews applicant’s degree audit
Diplomas mailed for Spring Semester graduates and replacement diploma orders
Diplomas mailed to graduate programs ending in June
Summer graduates, request final transcripts, if desired, mark hold for degree
Summer graduates: complete loan exit requirements for Loans, https://studentaid.gov/exit-counseling/
Diplomas sent to summer graduates and graduate programs ending in August and replacement diploma orders
By enrolling in courses at Norwich University, students obligate themselves to be aware of and abide by the academic policies governing their enrollment.
The university’s academic regulations and requirements are listed in full in the current year’s college catalog.
Under the Family Education Rights and Privacy Act (FERPA), you, the student, have the right to authorize the College to release information from your educational record to other individuals (i.e., parents, spouse, employers). Your educational record includes, but is not limited to, items such as grade reports, transcripts, billing and financial aid information.
New and current students wishing to authorize the release of their records to third parties must complete the web-based FERPA form, accessible by logging into the My.Norwich portal and locating the Student Academic Profile section in the Web Services menu. Search on FERPA for detailed information on where to find the form.
For additional related Norwich University policies and regulations, click here.
The Registrar’s Office staff provides accessible, attentive customer service to our many constituents, ensuring the accuracy, integrity and delivery of degrees and coursework. The Registrar’s Office is an integral part in university operations; staff work closely with nearly all offices and departments on campus.
Students who have not attended classes for one or more semesters, excluding summer, must reactivate their accounts. Students are encouraged to discuss their anticipated return with an adviser and/or department chair before completing reactivation. The application is accepted up to 15 business days before the start of the semester or graduate term. Students who have been suspended must also submit a letter addressing a plan for success.
Once students are readmitted, they will receive information by email with additional instructions such as registration.
The online form requires an account set up and cannot be a Norwich email address.
This Academic Petition from is for students who no longer have access to my.norwich.edu. An Academic Petition is for students who wish to petition an academic policy in the current Academic Catalog or a policy, in-force when the action petitioning occurred.
The Academic Petition Form for current students is available via my.norwich.edu and must be completed using the Registrar’s SharePoint site.
A person who is interested in taking coursework as a non-degree-seeking student on the residential campus, or transient student (guest student) or a high school student using a Flexible Pathway option must inquire through the Admissions Office. A returning non-degree-seeking student already accepted through admissions will complete a Registration Agreement to return.
For courses through our Online programs, contact the online program’s admissions office.
A current student can enter addresses via BannerWeb. Otherwise, to change the permanent address use the Change of Address Form which requires a non-Norwich email to activate.
A student who attended Norwich University and wishes to change their name to the permanent record must complete a Change of Name which requires a non-Norwich email to activate.
Students who need to take a break – stop out – or who are investigating withdrawing from Norwich University, or who have decided to withdraw, will complete the Withdrawal Form.
All official transcript requests and payment is collected through our partnership with Parchment. Transcripts are not processed at the college and are not available for in-person pickup. If you need an official transcript to be processed immediately, please use the Parchment Transcript Service. Unofficial transcripts are available 24/7 to active students only using BannerWeb.
Parchment allows for paper and electronic processing. Processing time is 1-3 business days. Remember, not all institutions accept electronic transcripts. Be sure to check with your institution to ensure acceptance of electronic transcripts prior to sending your transcript.
Please allow up to 24 hours for transcripts to be processed on business days, Parchment will send a notification via email.
Transcripts sent electronically are sent immediately after processing is complete. Please consult your receiving institution/recipient for their processing time frame.
Print and Mailed (Hard Copy)
Transcripts sent via United States Postal Service (USPS) usually take between three to five business days to arrive after processing is complete, depending on destination and/or expedited delivery service. Please consult your receiving institution/recipient for their processing time frame.
NOTE: No Pickup or Fax services for transcripts.
Final Grades and Degree Information
Please verify final grades and relevant degree information is available on your transcript before requesting the official transcript through Parchment. You may do this by viewing your unofficial transcript through BannerWeb.
Electronic transcripts are $13.50 each and Print and Mailed transcripts each are an additional fee for delivery service requested and destination.
Overnight service is also available at an additional cost. However, this option may not be available when the College is closed (e.g., weekends, official college breaks, closures due to inclement weather, etc.). See Parchment’s website for overnight service details.
For questions about your transcript order(s), please have your Document ID Number (DID) and contact Parchment’s Customer Support at 847-716-3005 or parchment.com. You can also view Frequently Asked Questions about Parchment.
A transcript that cannot be released because of a hold should be made to the college office that placed the hold as directed in the reply notification once your order is placed.
To watch a video on how to order a transcript through Parchment, click here.
Third-party requests are accepted on behalf of a student, please visit Parchment. You will see an option to “Ordering on behalf of someone else.” This will allow you to upload your release of information and obtain the record. Please be aware this service does require a fee.
Norwich University does not maintain continuing education documents for Norwich Pro. Contact Norwich Pro directly for document inquiries at 1.866.684.7237 or https://pro.norwich.edu/.
Transferability of coursework taken at other institutions is determined by the Norwich University Registrar’s Office and Undergraduate Admission. Both follow Norwich-wide transfer guidelines.
Norwich University partners with several community colleges to offer those students a transfer credit opportunity. These agreements are held with:
Contact an admissions advisor today to learn more about how your prior education and experience can help you earn your bachelor's degree.
Interested in transferring to Norwich? Find out more about the admissions process and what to do once you’ve been accepted by contacting the Admission Office.
For on-campus undergraduate students new to Norwich the transfer process begins with Admissions.
Former on-campus undergraduate students who wish to return to Norwich should complete the Readmission Application and submit it to the Registrar’s Office. On the main Registrar’s Webpage, select forms.
The Transfer Credit Equivalency look up is available to research how another college's course transfers to Norwich.
Caution: while most transfer courses are accepted as noted, there are exceptions; faculty may change course content, wherein the equivalency may no longer apply. This list is not a guarantee that a course will transfer as listed rather serves as a guide for how courses have transferred in the past.
To ensure that a transfer course will be accepted at Norwich, a student should always complete the Transfer Credit Request Form prior to enrollment. The student's course is held to the current transfer policies and form approvals are retained for one-year only.
Link for a student no longer with Norwich credential access. Requires account creation and cannot be a Norwich email address.
As with most other colleges and universities in the United States, credits earned at Norwich University are transferable only at the discretion of the receiving school. (Pursuant to Vermont Statutes Annotated, Title XVI, Statute 176, Sec. 1(c)(1)(C).)
Contact the International Center to learn about the many study abroad programs available and how to apply. The Center offers a comprehensive solution to ensure preparations and pre-approvals for course transferability is complete before leaving campus.
Before you return request that a transcript be sent directly to our office.
Before studying at another U.S. college or university it is important to have any classes you plan on taking preapproved to ensure they will transfer back to Norwich. The online form is available through the Norwich applications site, my.norwich.edu, on the Registrar's SharePoint site.
No. Only credit will transfer. Your GPA is calculated using only the grades you have received at Norwich.
Norwich University uses the semester system. All academic course work accepted for transfer will be converted into semester hours of credit by our office.
I now wish to return to the university. Should I apply through your office?
Former on-campus undergraduate students who wish to return to Norwich should complete the Readmission Application and submit it to the Registrar’s Office.
Former on-campus undergraduate students who were academically suspended and who wish to return to Norwich should complete the Academic Suspension Readmission Application and submit it to the Registrar’s Office.
An examination to full a course requirement or elective will be evaluated upon receiving an official score report to the Admissions Office from the following organizations. Visit each organization’s website to obtain a score report and/or transcript.
The exam score requirement is noted either within Transfer Evaluation System (TES) or the available PDF.
The College Board — Advanced Placement (AP) and College-Level Examination Program (CLEP)
DANTES Subject Standardized Tests
International baccalaureate (IB)
To learn more about how you might apply your IB coursework at Norwich view here (Download PDF 80K).
Cambridge Assessment International Education
To learn more about how you might apply your Cambridge Assessment exam, please send an official score report which will be assessed by the appropriate content department.