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Student Employment Handbook

NORWICH FEDERAL WORK STUDY OVERVIEW

About the Federal Work Study Program Eligibility

OBTAINING A JOB

Ways to Obtain Job
Hiring Process
Rate of Pay/Direct Deposit

WORK SCHEDULES

Setting up a Work Schedule/Orientation

PAYROLL

Electronic Timesheets (E-Time) Paychecks
Monitoring Earnings
TERMINATION

Termination by Student/Supervisor
Termination by Office of Financial Aid
SUMMER WORK STUDY

ABOUT THE FEDERAL WORK STUDY PROGRAM

Federal Work Study (FWS} provides part-time employment opportunities to eligible students. Based on the results of the Free Application for Federal Student Aid (FAFSA), eligible students are awarded an allotment which may be earned through part-time employment in FWS approved positions. The program is designed to provide students with an opportunity for employment that is arranged around class schedules.
FWS ELIGIBILITY

To be eligible for the Federal Work Study (FWS) program, students must demonstrate financial need on the FAFSA, meet Satisfactory Academic Progress standards, and be enrolled in at least six credits. Federal Work Study funds are awarded upon completion of the FAFSA, and based on the availability of funds. Norwich University has limited funding for this program; therefore, students should complete the FAFSA as early as possible for each academic year.
A FWS award simply means a student is eligible to earn up to that amount be obtaining a job through the FWS Program. The award is not applied to the student's billing statement towards their charges. To receive FWS funds, students must work at an approved position to earn and hourly wage. Students work the hours that are mutually agreed upon with their supervisor, and receive a bi-weekly paycheck.

OBTAINING A JOB

WAYS TO OBTAIN A JOB

    •    Visit the website www.norwich.edu/financial-aid
    •    Scholarships & Awards Section
    •    Click on FWS
    •    Browse current job opportunities
    •    Go to the Work Study Job Fair the first Thursday of the fall semester
    •    Stop by the Office of Financial Aid on the 3rd floor of Jackman Hall, room 302
HIRING PROCESS

Once a student receives an award notification confirming their eligibility for the Federal Work Study Program, they will need to complete the following:
    •    W-4 (Employee's Withholding Allowance Certificate) and a 1-9 (Employment Eligibility Verification Form). These forms can be obtained on the website and should already be completed on arrival day.  They may be submitted at the Arrival Check-in, the Work Study Job Fair, or in the Payroll Office in Jackman Hall.
    •    FERPA - Federal Educational Rights and Privacy Act form.
    •    Sexual Harassment in the Workplace Training, (Training is available at the Work Study Job fair or by coming to Rm 303 in Jackman Hall to set up a time to complete a 10-minute training.
    •    Any other required documents for the Office of Financial Aid
    •    Work Study Contract.

Students cannot begin working until all necessary paperwork and training has been completed and verified.

RATE OF PAY/DIRECT DEPOSIT

WORK SCHEDULES
SETTING UP A WORK SCHEDULE/ORIENTATION
Before beginning a Work Study job, it is the supervisor's responsibility to define a work schedule that fits with the student's class schedule, as well as with the department's needs.  Please be advised that students are limited to working one FWS job and no more than 20 hours per week. Under no circumstance should a student be scheduled to work during class time as this is against Federal and State regulations.
Supervisors should conduct a job orientation with the students to include items such as:
    •    A review of department rules and regulations
    •    the student's scheduled working hours
    •    the student's job description, responsibilities and tasks that are associated with this position
    •    who to contact if the student is not going to be able to make it in to work
    •    how to request time off
    •    what to do if a student's availability changes
    •    expected dress attire
    •    confidentiality expectations (FERPA) Federal and State Laws
Prohibit:
    •    Working during scheduled class time
    •    Working more than seven and one-half hours a day
    •    Working more than six (6) consecutive hours without taking a thirty-minute break

PAYROLL
ELECTRONIC TIMESHEETS (E-TIME)
Upon completion of the student's hire, required paperwork, and training, they will receive an e-mail instructing them how to setup and fill in electronic time sheets in E-Time. Students are responsible for completing and submitting their timesheet on a bi-weekly basis by the deadline. The supervisor will certify all information on the timesheet is correct.  Failure to submit a timesheet by the deadline may result in the student not receiving a paycheck on time. Students and supervisors are required to submit hours worked within each pay period. Any misrepresentation of hours worked is a serious federal offense and will result in termination of employment and may result in criminal charges.
PAYCHECKS
Student employees of Norwich University are  paid bi-weekly. Direct Deposit is recommended for all employees.
The Student Approval and Pay Schedule can be found on the Human Resources SharePoint site on my.norwich.edu.
E-Time training is also available through the Payroll Office on an as needed basis for all student employees. Contact Anna Van Luvender at ext. 2018 or This email address is being protected from spambots. You need JavaScript enabled to view it. for  more information.
MONITORING EARNINGS
The Office of Financial Aid will assist with monitoring student earnings, but it is the responsibility of the student and their supervisor to ensure that students do not exceed the amount of their total FWS award. Work Study warning e-mails are sent to both the student and their supervisor as they fall under $400 remaining in FWS fund availability. Once a student has earned their total amount of awarded FWS, their E-time access will be terminated by Payroll.
It is recommended that a student's scheduled working hours are such that they can continue to work for the entire year.

Contact Payroll with any questions This email address is being protected from spambots. You need JavaScript enabled to view it.


TERMINATION
TERMINATION BY STUDENT
A student may voluntarily resign from their position at any time.  However, it is asked that you provide the department you are working for at least a two-week notice.  If a student resigns from their position, it does not   prevent them from obtaining the same or another position at a later date.  Once the supervisor is made aware of a student's resignation, they should submit an email to Financial Aid and complete a Personnel Change Notice with Human Resources.

TERMINATION BY SUPERVISOR
A supervisor may terminate a student from their position at any time for unsatisfactory job performance. Reasons can include but are not limited to:
    •    Repeated failure to show up for work or arrive on time
    •    Failure to complete assigned tasks
    •    Disruption of the department
Upon termination, a supervisor must contact Financial Aid immediately and complete a Personnel Change Notice with Human Resources.
TERMINATION BY FINANCIAL AID
The Financial Aid Office may terminate a student at any time during an academic year if they no longer meet the FWS requirements. Every attempt will be made to give a supervisor as much advance notice as possible but this may not always be possible.  Examples of changes in eligibility are:
    •    The FAFSA is not received by the Priority deadline
    •    Changes in enrollment status
    •    Additional aid is awarded making the student ineligible for Federal Work Study funds
    •    Failure to meet Satisfactory Academic Progress standards
    •    Student has been found guilty in an Honor or Conduct Review

STUDENT EMPLOYMENT DURING SUMMER

Federal Work Study is available until the end of June if a student is enrolled in at least 6 credits during the summer and they still have remaining eligibility to earn.



All full-time students at the Northfield, Vermont campus are reviewed to determine eligibility for a variety of institutional scholarships that recognize academic achievement, community service, and student leadership and activities. All domestic admitted applicants who file a Free Application for Federal Student Aid (FAFSA) will be considered for need-based financial aid if eligible. International students enrolling in programs offered at the Northfield, Vermont campus only, may also apply for need-based grant funding from Norwich University by completing the International CSS Profile.

All applicants admitted into a Norwich residential degree program will automatically be considered for one of Norwich's academicscholarships, based on previous academic perfromance. Academic scholarships are determined by a recalculated high school or transfer GPA using college preparatory classes on the transcripts. Scholarships using alternative criteria are outlined on the scholarship page.

All admitted applicants who complete the FAFSA or International CSS Profile are considered for Norwich's need-based grants and endowed scholarships. These grants and scholarships are awarded to students with demonstrated financial need, allowing talented students across income levels to enroll at Norwich University.

In addition to scholarships and grants, students who file a FAFSA may be eligible for federal work study and federal loan programs to assist in paying for school.

Students who file a FAFSA and International CSS Profile will be provided with a comprehensive award letter outlining estimated costs and the financial aid they are eligible for. The award letter will identify the aid awarded and the criteria for securing and continuing eligibility for those awards.

All institutional scholarships and grants, as well as federal and state awards are paid to tuition, fees, room, and board, before any refunds may be made to a student for other purchases.  Norwich University grants and scholarships are renewed annually as long as the student remains enrolled full time and is meeting satisfactory academic progress.

Need-based financial aid is applied for each year, beginning October 1, for awards being applied for the following year. The FAFSA is the only application that must be filed for domestic students and the International CSS Profile for international students, to remain eligible for need-based financial aid from Norwich and the Department of Education. Most families do not see significant differences in financial aid from year to year unless there are dramatic changes to family circumstances.

If a student or a student’s parents have significant changes to income or expenses that negatively impact the ability to pay for school, there is an appeal process managed within financial aid. Norwich University will review all appeals for additional financial aid to determine if additional need-based funding may be awarded.

For prospective students who are considering Norwich University and have not been admitted, the Net Price Calculator provides a reasonable financial aid award estimate based on recent awarding policies.

APPLYING FOR AID

To apply for financial aid at Norwich University, students should submit their FAFSA or International CSS Profile by December 15.

Priority Deadline: Completed FAFSA or International CSS Profile applications must be received by the processing agency by December 15 to meet Norwich University’s priority deadline. Applications received after the priority deadline will be subject to reduced financial assistance based on fund availability.

How to Submit: The FAFSA can be filled out and submitted online at fafsa.ed.gov, and is available any time after October 1. You should not wait for an admission decision from Norwich University before filing these financial aid documents. You must list Norwich as one of the colleges to receive a copy of the report from the processing agency.

File Your FAFSA

FSA ID: You are required to create a FSA ID in order to complete the FAFSA. The FSA ID gives you access to Federal Student Aid’s online systems and can serve as your legal signature.

Documentation: We may contact you via the email address or addresses on your FAFSA to request additional documents. It is the student/parent responsibility to check their email for these communications.

How to Submit: The International CSS Profile can be completed online at https://cssprofile.collegeboard.org/international-applicants , and is available any time after October 1. You should not wait for an admission decision from Norwich University before filing these financial aid documents. You must list Norwich as one of the colleges to receive a copy of the report from the processing agency.

File your international CSS Profile

Financial Aid FAQ

Financial aid (Institutional and Federal) is scheduled to disburse once per term. Funds are divided equally between disbursements in the award year.

Disbursements can be made at the start of each term only after enrollment status is confirmed by the academic programs. Exception: Disbursements for residential programs taught at the Northfield campus can be made one week before the start of the term if and only if the student is registered with a full time course load. Disbursements are made weekly for students who become eligible for disbursement during the term.

Federal funds cannot be disbursed if verification is required and not completed. Federal funds cannot be disbursed if a student’s federal aid is suspended for not meeting the Satisfactory Academic Progress standard. See the Satisfactory Academic Progress policy. Federal funds cannot be disbursed if they are not accepted by the student. Disbursement will be delayed if there are any pending awards offered to a student. All awards must be accepted declined before disbursement can take place.

Some funds have individual documentation requirements. These funds cannot be disbursed until those documents are received. For example, federal student loans cannot be disbursed until the Master Promissory Note and Entrance Counseling are completed.

If a disbursement cannot be made until after a term ends, it may be considered a late or retroactive disbursement. A retroactive disbursement is a disbursement for a past term made to a student who is still eligible for disbursement due to enrollment in a current term. Otherwise the student is ineligible and it is considered a late disbursement. Restrictions on Late disbursements: Federal loans must be accepted before the end of a student’s enrollment so that origination can take place before the student becomes ineligible. For loans that were originated before the student becomes ineligible, disbursement must take place with 120 days of the date the student became ineligible. Federal grants must be disbursed before the deadline set by the secretary of education. For rules covering disbursement to students who withdraw before disbursement can be made, see the withdrawal policy.

 

Get Answers to Your Questions About Tuition and Financial Aid

Most positional available on campus are through the Federal Work Study program, a need-based grant program promoting part-time campus-based employment funded by the federal government and Norwich University.  There are a small number of jobs available on campus or students who do not qualify for the federal work study program.

Available jobs are on-campus and a small number of students have the opportunity to work out in the community through positions available with the Office of Civic Engagement. Federal work-study is awarded to students with financial need as part of the financial aid award package. Non-FWS jobs will likely have other requirements for employment and are not based on demonstrated need on the FAFSA.

How does it work?

Federal Work-Study (FWS) eligibility is based on the Free Application for Federal Student Aid (FAFSA) data and application date, the level of financial need, and how much FWS funds the University has available.

Filing the FAFSA by the priority deadline each year will help ensure continued eligibility.

The amount of FWS specified on the student award letter represents the total amount that may be earned through a FWS position.

Unlike other forms of aid, FWS is not credited directly to the student billing account; instead, students work an hourly rate and receive a bi-weekly paycheck for hours worked.

The money earned may be used for personal expenses (supplies, food, etc.).

What’s Next?

If you have been awarded FWS and plan to work, be sure to ACCEPT the FWS awarded in NetPartner..

Students awarded Work Study are contacted during the summer with details regarding the hiring process, and required tax forms. Requested identification documents should be prepared prior to the start of the semester

Financial Aid cannot guarantee every student who receives an offer of federal work-study as part of their financial aid will find a job.

How do I get a job?

The Office of Financial Aid does not place students in positions. It is the student's responsibility to actively search and apply for open positions. Students often times will interview with a supervisor before being hired.

The annual Job Fair takes place the first Thursday of the fall semester in the Milono Ballroom from 10am-2pm. Campus Map.

Students who are not eligible for FWS may seek open positions on campus through non-FWS job offerings.  Students are encouraged to contact the following offices to enquire about job availability. 

  • Sodexo
  • Admissions Office
  • NU Bookstore
  • Academic Achievement Center
  • Public Safety
  • Development (seasonally)

 

Have more questions?

Give us a call at 802.485.2850

Email us at This email address is being protected from spambots. You need JavaScript enabled to view it.

Stop by the Office of Financial Aid in Jackman 302

At Norwich University, we strive to recognize the abilities and accomplishments of our students through a variety of scholarships and awards. Scholarships are awarded on a funds-available basis, and all students who apply are evaluated for eligibility to receive merit-based scholarships.

Academic scholarships are awarded on a funds-available basis, at the time of admission, based on previous academic performance. Eligibility for these scholarships arebased on cumulative grade point average as calculated during the Admission process. This includes high school grade-point average (GPA), and college GPA for transfer students.

Scholarship and other institutional aid eligibility is subject to modification due to verification, change in EFC, availability of federal, state, and institutional funds, satisfactory academic progress, registration status, change in lifestyle or major, eligibility for tuition remission/exchange, or receipt of aid from outside sources or government agencies. These scholarships are awarded as follows:

2019-2020 Award Levels

Presidential Scholarship

Up to $27,000.00 per year for four years. 3.60 or greater*

Provost Scholarship

Up to $25,000.00 per year for four years. 3.40-3.599*

Trustee Scholarship

Up to $22,000.00 per year for four years.3.0-3.399*

Dean’s Scholarship

Up to $21,000.00 per year for four years. 2.550-2.999*

Academic Recognition Scholarship

Up to $19,000.00 per year for four years. Awarded for academic potential by recommendation of the Admissions Office.

* New student academic scholarships are based on a recalculated weighted high school GPA; this calculation takes into account both core and non-core academic courses. Transfer student academic scholarships are based on college GPA.

2020-2021 Award Levels

Presidential Scholarship

Up to $28,000.00 per year for four years. 3.60 or greater*

Provost Scholarship

Up to $26,000.00 per year for four years. 3.40-3.599*

Trustee Scholarship

Up to $25,000.00 per year for four years.3.0-3.399*

Dean’s Scholarship

Up to $24,000.00 per year for four years. 2.550-2.999*

Academic Recognition Scholarship

Up to $22,000.00 per year for four years. Awarded for academic potential by recommendation of the Admissions Office.

* New student academic scholarships are based on a recalculated weighted high school GPA; this calculation takes into account both core and non-core academic courses. Transfer student academic scholarships are based on college GPA.


Additional Scholarships

Civil Air Patrol Scholarship

The National Civil Air Patrol (CAP) Scholarship is valued at $20,000, payable at $5,000 per year and will be awarded to cadets who have served for one or more years in a position of leadership as a member of the Civil Air Patrol. This scholarship is available to all qualified Civil Air Patrol cadets. To apply for the National CAP Scholarship, cadets must submit a Letter of Recommendation from their Wing and/or Unit Commander with their application for admissions and be accepted as a member of the Norwich University Corps of Cadets.

Future Leader Camp

Students who attend a Norwich University Future Leaders Camp in the summer as high school sophomores or juniors may be eligible for a $2,000 Future Leaders Camp (FLC) Scholarship that will apply toward the cost of Norwich University tuition for four years, total award value of $8,000.

ROTC Scholarships

Reserve Officers' Training Corps (ROTC) programs exist at hundreds of colleges and universities, however, Norwich University has been recognized as the birthplace of the program. Some students seek ROTC scholarships before they attend college, which helps cover all or part of tuition and fees (service branches cover different expenses).

Students are tasked with asking questions, gathering information and getting their name out there. If  not chosen straight out of high school, don't stop trying! There are plenty of chances to compete for scholarships and commissioning opportunities once college has started.

Students who become eligible for ROTC funding after being notified of their initial  award letter, will have their Norwich gift aid funding revised. In recognition of ROTC participation, and during periods of enrollment in which ROTC funding that covers the full amount of tuition and fees is received, the Norwich University ID White Scholarship is provided to pay for on-campus room and board charges. Federal Pell Grant eligible students retain their Pell Grant in addition to their ROTC funding. Students do not retain other Norwich aid, including academic scholarship in addition to the ROTC, I.D. White, and Pell Grant. Students whose ROTC funding covers less than the full amount of tuition and fees are also repackaged with consideration of their ROTC funding limitations.  For more information, please contact Financial Aid.

Service branches:

Need-Based Grants

The FAFSA is used to determine eligibility for domestic students need-based grants from Norwich University and estimates grant amounts from student’s state of origin if applicable. Students must show demonstrated need as defined by Federal Student Aid.

International students enrolling in programs offered at the Northfield, Vermont campus only, may also apply for need-based grant funding from Norwich University. Students must file the International CSS Profile prior to their entry term of enrollment.

Work Study

Is a federal need-based form of financial aid, that encourages part-time employment. Students work on-campus and receive funds in the form of a bi-weekly paycheck as awards are earned.

Online Students at the College of Graduate and Continuing Studies

Students obtaining degrees online are considered for a variety of scholarship awards based on their admission application through the College of Graduate and Continuing Studies. Please click here for more detailed information regarding scholarships available for online Degree Completion and Graduate students.

If you plan to secure loans to cover all, or a portion of your balance, please review the information below and complete the necessary steps.

International applicants are not eligible for U.S. federal loans or federal grants.

 

In accordance with federal regulations under the Higher Education Act of 1965 (as amended) Norwich University is required to publish several policies and guidelines for students both current and prospective.

Excluding scholarships, awards or any other financial aid, the cost to attend Norwich University as a traditional on campus student in 2019-20 is $58,195. A full breakdown can be seen below.

Tuition, fees and deposit for undergraduate students 2019–20

Uniforms:
(Students in the Corps of Cadets must also purchase uniforms: for 2019-20, new students will be charged during the first year as part of the Fall Semester bill and $720 is estimated for billing during the second year as part of the Spring Semester bill).$2,346

Item Cost
Tuition (per year) $39,234
Room and Board (per year) $14,352
Basic Fees (Health, Technology, Student Activities) $2,262
Medical Insurance (full-time students only, estimated cost) $1,750
Admissions Deposit $250

Tuition, fees and deposit for undergraduate students 2020-21

Item Cost
Tuition (per year) $40,608
Room and Board (per year) $14,854
Basic Fees (Health, Technology, Student Activities) $2,342
Medical Insurance (full-time students only, estimated cost) $1,750
Uniforms:
(Students in the Corps of Cadets must also purchase uniforms: for 2020-21, new students will be charged during the first year as part of the Fall Semester bill and $728 is estimated for billing during the second year as part of the Spring Semester bill).
$2,406
Admissions Deposit $250
 
Estimated Indirect Costs:  
Books $1,500
Transportation $1,200
Miscellaneous $1,500

For a complete breakdown of fees and charges for students enrolled in programs on the Northfield campus, click here for more information.

For students enrolled in programs online with the College of Graduate and Continuing Studies, click here for a comprehensive breakdown of costs.

 

 

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Norwich University admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national and ethnic origin in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs.