Undergraduate student bill

Message from the Chief Financial Officer

Dear students, families, and guardians:

We look forward to working with you in the coming year and are dedicated to doing all we can to make your educational dreams become an affordable reality.

The information on this page is intended to assist you in better understanding the Office of the Bursar. Learn about fees and charges, payment options, refund schedules, and information concerning the student account.

The student is the recipient of the educational services provided by Norwich University. For this reason, we view the maintenance of the student account and the payment of fees as the student’s responsibility. Federal law (specifically, the Family Educational Rights and Privacy Act) and our policies limit the information that we can provide to, and the direction we can take from, families and others. Therefore, it is the student who must sign the Bursar’s Deferred Payment Agreement, initiate Parent Billing, or request a refund.

We want to cooperate with students and parents to the fullest extent, and we hope that students will discuss their financial matters with their parents as needed. Each student account is assigned to an individual staff member for the purpose of individual assistance. See the Contact Directory for a list of staff members and their areas of expertise.

I URGE YOU TO READ THE STUDENT BILL, FEES & CHARGES, AND POLICIES SECTIONS VERY CAREFULLY. It is important that you have a clear understanding of this information.

Our courteous and professional staff is here to serve you. If you believe our financial services can be improved, I would appreciate your contacting me personally. If you feel that individual circumstances warrant exception from the published policies, you may direct such appeals to me in writing. Thank you.

Lauren D. Wobby

Chief Financial Officer
and Treasurer

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The Student Bill

The Semester Bill

The student eBill is generated and an email notification is sent to you. Payment of the bill is due about one month before the start of the semester (July for fall, December for spring).

The student bill is available through NUpay, the electronic billing and online payments service for Norwich University undergraduate students and their designated Authorized User.

With the NUpay electronic billing service students and authorized payers receive an email notification each time a new bill is posted on line. Instructions are provided in the email notification to help access the electronic bill. Once the eBill is accessed the student or Authorized Payer can make an online payment. For more information on electronic billing and online payments visit the Undergrad NUPay page.

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Everyone Must Respond

Every student must respond to the bill by completing the printable Remittance Form (PDF). This detailed response is required in order to clear the student for each semester’s enrollment. A timely, detailed response will ensure a smooth start-up at the beginning of each semester.

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The Monthly Statement

The purpose of this monthly statement is to communicate new activity on your account. You will receive your monthly statement electronically through NUpay. You should monitor your electronic monthly statement to confirm credits from your checks, loans, and grants to ensure they have actually arrived at Norwich and have been posted to your account. You should also monitor this statement for additional charges since the Office of the Bursar acts as a clearinghouse for student charges that originate from other departments of the University. Additional charges should be paid at this time. The student should share this billing information with parents or guardians as appropriate. A history of statements may be found on NUPay.

The schedule for mailing the Semester Bills and due dates for 2014-2015 are as follows:

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Billing Schedule
Bill mailing, week of Return due date
Fall Semester mid June July 25, 2014
Spring Semester mid-November Dec. 15, 2014

The Student Bill will include tuition, room and board, miscellaneous fees, prior back balance due, and any financial aid that has been awarded.

Everyone must return the printable Remittance Form (PDF). Please fill out the form and return it even if the bill will be entirely covered by aid or scholarships. Failure to return the form by the due date will result in a $60 per month late processing fee. Payment must accompany the Remittance Form and must be made by the due date, or a late payment fee of $60 will be charged for each month the balance is not paid.

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Student Bill and Methods of Payment

Norwich University can only accept funds in US dollars. Payment may be made by personal check (drawn on a US bank), cash, bank check US money orders, wire transfers, MasterCard, Discover or American Express. Credit cards are only accepted online through NUpay.

NUpay Online Payments

Credit Cards
Norwich University only accepts credit cards for student account payments through NUpay, our online payment service. NUpay students, authorized payers and guests may use a credit card to make a payment for any charge that appears on the student account. When using the NUpay online payment service a 2.75% service fee is charged in addition to the actual payment amount. This fee is non refundable. Accepted credit cards are MasterCard, Discover and American Express. Please allow 2-4 days for the payment to be credited on your student account.

Electronic Check
Electronic checks (eChecks) or ACH payments are electronic debits direct from you checking account. Any checking account can be used, provided it is with a US bank and payment is in US dollars. eChecks may be used to pay all charges on a student bill. There is no service charge for using an eCheck. Expect a debit to your bank account no later than 48 hours after the payment transaction is completed online. To pay by electronic check you must have the routing (also known as the ABA) number of your US bank, and your checking account number. Routing numbers have nine digits and can usually be found in the bottom left corner of your paper checks.

Norwich University will continue to accept paper checks. To avoid a late payment fee payments should be received in the Bursar’s Office by the payment due date.

In accordance with University policy, full payment of the total student bill must be made prior to enrollment. Use the Remittance Form to explain and to document applicable deductions from the balance due. Please be sure that applicable deductions have not already been credited to your bill. All financial aid documentation and applications must be received by the University and be in process by the due date of the bill. Late documentation will preclude the disbursement of financial aid and will require payment in full to the University prior to enrollment.

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The only deductions or deferments allowed are as follows:

Direct Subsidized Student Loans, Direct Unsubsidized Student loans and Alternative Loans.

Direct subsidized Loans, Direct Unsubsidized Loans and Alternative Loans in process may be deducted from the student bill only if the completed application has been received by the Student Financial Planning Office. The loan fund will not disburse until all required supporting documents are received by the Student Financial Planning Office.

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Federal Perkins Loans

Federal Perkins Loans are awarded by the Student Financial Planning Office. The loan funds will not disburse until the Office of the Bursar does a loan entrance interview and the student completes the Federal Perkins Loan promissory note. The Federal Perkins entrance interview is done online through SignMyLoan.com. The loan funds will not disburse until all required supporting documents are received by the Student Financial Planning Office.

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Direct Parent Plus Loans

Direct Parent Plus Loans are applied for by parents and are subject to eligibility, which is determined by the Student Financial Planning Office according to criteria established by federal regulation.

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Federal Pell, Federal SEOG or NU grants

Federal Pell, Federal SEOG or NU grants are awarded through the Student Financial Planning Office. Funds will not be disbursed until all required supporting documents are received by the Student Financial Planning Office.

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ROTC Tuition Scholarships

ROTC Tuition Scholarships may be deducted from your student bill, anticipating activation of your scholarship.

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Outside Scholarships

Outside scholarships are considered a part of your financial aid award and must be factored into your overall eligibility for federal, state, or institutional aid. It may be necessary to reduce some or all of your existing aid as a result of outside scholarships depending on the amount of the scholarship.

Scholarships or Grants from state agencies, organizations, school districts or companies

Scholarships or grants from state agencies, organizations, school districts or companies may be deducted from the student bill. Enclose a copy of the supporting award authorization.

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Faculty and Staff tuition scholarships

Faculty and Staff tuition scholarships need to be applied for each semester by the due date of the bill. Funds will not be disbursed until the academic add/drop period has ended. Failure to return a completed application by the due date will result in a $50 per month late processing fee.

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Other possible deductions or deferments to payment in full prior to enrollment

Educational Benefits (Veteran or Social Security monthly payments)

Educational Benefits (Veteran or Social Security monthly payments) may be deducted from your student bill. Enclose a copy of your award letter that specifies the amount of monthly payments. Payments must be received monthly, or the deducted amount will immediately become due.

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Tuition Payment Plan

The semester portion may be deferred only if your payment plan application has been received by the payment plan or administrator.

Other special circumstances should be brought to the Bursar’s attention immediately for review and consideration. Your account must be settled by the due date. Plan now to meet that deadline!

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Work Study

Federal College Work Study is NOT applied to your student account as a direct credit, nor is work study deferred on your student bill. Monthly, students will receive a payroll check for hours worked. Information regarding job opportunities is available throughout each semester at the Student Financial Planning Office. Direct Deposit of work study checks is available and encouraged. See the Student Work Study Payroll Office for details.

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Northfield, VT 05663 USA
802.485.2000 | 1.800.468.6679
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