Undergraduate student financial policies

Cadet Uniform Policy

The student is obligated for the full cost of the cadet uniform at the time the uniform is issued. Cost, billing, and refunds are as follows:

Rook class fall of 2018 – 2019 $2,235 fall semester bill/$675 (second year) spring semester bill.
Rook class fall of 2017 – 2018 $2,200 fall semester bill/$660 (second year) spring semester bill

Please note: Additional uniform replacement parts are at the expense of the student at time of purchase.

Rooks withdrawing from the Corps of Cadets will receive a refund for the unused portion of their uniform issue and for items that have not been personally fitted/tailored. The manager of the Cadet Uniform Store will determine refunds.

Should the cadet withdraw from the Corps of Cadets or require a transcript, the full cost of the uniform, to include both the billed cost and the remaining unbilled cost of the uniform (less any approved refunds) will be applied to the student’s account and must be paid when received. There is an automatic hold on transcripts and diplomas for any student whose student account is not paid in full.

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Check Cashing Privileges Policy

All enrolled students may cash checks at the bookstore up to $100 and at the Bursar’s Office up to $150. Additionally, there is an automatic teller machine (ATM) on campus that is connected with the PLUS and NYCE network systems.

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Course Overload Charge Policy

Tuition pays for 19 credits per semester, excluding ROTC and MU260, Regimental Band. With the exception of ROTC courses and MU260, credits in excess of 19 will be charged at the part-time tuition rate. Separate from any charges, Academic Regulations state that course loads in excess of 16 credits for freshmen and 20 credits for upperclass students, (including ROTC and one credit courses), unless if specified differently in the major curriculum, require the approval of the student’s advisor and major department chair or program director. Bills will be adjusted for overloads at the end of the add/drop period.

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Disenrollment for Financial Reasons Policy

A student may not re-enroll for a succeeding term if the student’s account is not paid or satisfactorily settled for the previous term. A student with an account that has not been paid in full, and who is permitted to enroll for a term, must meet the payment provisions made at enrollment or face immediate disenrollment.

Upon written appeal, the Chief Financial Officer and Treasurer may reconsider, and, in specific cases where good and sufficient reasons exist, grant exception to the policy. Such exceptions will generally not be made for medical illness or accident, unless the student enrolled in the tuition refund plan.

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Deposit (Advance Payment) Policy

To enable the University to make necessary plans for the instruction and maintenance of the student body, anticipated enrollment for the fall must be determined the prior spring. The University requires an Advance Payment from all students who intend to return in the fall to help ensure accurate planning. This advance payment of $250 is due April 1st. It is a non-refundable deposit, but upon enrollment it is applied towards your account, reducing the student’s bill by $250. If the deposit is not used during the succeeding three years, the deposit will be declared income to the University.

Accepted students: take care of this on our Pay Your Deposit page.

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Dorm Damage Charge Policy

Damages to a room will be charged to the occupant. Damage to common use areas of dormitories may require a pro-rata charge for each student on that floor or in that building, if it is not possible to determine responsibility. Any damages will be charged directly to students’ accounts.

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International Student Payment Options

Norwich University can only accept funds in US dollars drawn on US banks. Students studying outside the United States must send US currency drawn on or through US banks, or make arrangement to wire (transfer) funds. This can be accomplished by contacting the Bursar’s Office. Norwich also accepts MasterCard, Discover and American Express credit cards with the same stipulations that apply to checks.

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Lab/Course Fees

Lab/course fees are assessed to students enrolled in specific courses, principally science and engineering. The fee covers the consumables used in the lab and in some cases also covers the cost of the lab manual and/or specialized software. The exact fee varies by course but ranges from $10-$40 for science courses and $30-$75 for engineering.

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Medical Insurance Policy

Norwich University requires that every full-time student have medical insurance coverage, either a personal policy or the policy offered by the school.

TO WAIVE Health insurance — Visit gallagherstudent.com for insurance information and to do the online waiver. Until the Online Waiver Form is submitted and processed, students will remain enrolled in the student insurance plan and the cost of the plan will remain on their student account.

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Refund Policy – Overpayment on Enrolled Student Account

Requests for refund check(s) must be in writing. Refund will be sent to students unless the credit is from a Federal Parent Plus Loan. The refund check process can take up to three weeks from the date the written request is received and provided there is a credit balance on the student account. Refund checks are generated weekly and are mailed or available on Friday of each week. Allow up to three weeks for a refund.

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Past Due Account Policy

Any inactive account not paid when due may be placed with a collection agency and subject to collection and legal costs.

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Payment Plan – Option

Parents who prefer to meet academic expenses out of monthly income rather than a large cash payment may select the payment plan option. Learn more about this program on our tuition payment plan page. The administrator of the payment plan is Tuition Management Systems, Inc. and you may contact them directly with questions at:

Norwich University
c/o Tuition Management Systems
P.O. Box 645113
Cincinnati, OH 45264-5113


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Checks: Returned, Non-Sufficient Funds Policy

A $25 fee will be charged to the student account for each check returned by the bank for non-payment. Norwich University reserves the right to require a cashiers check for all payments subsequent to the return of a personal check for non-sufficient funds.

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Security Deposit Policy

A security deposit is a one-time charge to all resident and full-time, non-resident students. The deposit will be refunded within 10 weeks following withdrawal or graduation.

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Technology Fee

The technology fee is composed of three components: 1) university computing infrastructure 2) core network resources and 3) the academic computing environment. University infrastructure costs include systems that provide all students with electronic access to and from the university and the portal systems that distribute information. Core network resources include the necessary equipment and services to provide network connectivity to these resources. The academic computing environment includes all computer labs, Smart classrooms, printers, software and maintenance.

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Transcripts and Diploma Hold Policy

There is an automatic hold on transcripts and diplomas for any student whose student account is not paid in full.

Student accounts are paid in full only after final payments have been received by the University from all scholarship, grants, loans, payment plan organizations, financial aid institutions, or other funding sources used by the student. Please allow ten business days for release of a transcript when a balance is paid by personal check. Immediate release is allowed when payment is made by money order, bank check, or credit card. We accept DISCOVER, American Express,VISA and MasterCard.

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Tuition Refund Insurance

With the current level of education costs and the substantial financial commitment required by Norwich students and their families, we are concerned for the student who suffers a serious illness or accident and has to leave the University before the semester is completed. In many instances, it means not only the loss of time invested in studies, but the loss of the semester’s costs as well.

We are therefore pleased to advise you that Norwich has arranged for the Tuition Refund Plan (TRP) to be offered to our students and parents to minimize the financial portion of the loss. Please refer to the Refund Policy for withdrawals below.

The Tuition refund Plan is an option for students and parents. If you wish to subscribe to this voluntary insurance program please visit www.collegerefund.com. For more information or to enroll in the plan, contact Dewar directly at A.W.G Dewar directly at 617.774.1554.

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Refund Policy for Withdrawals

Notification of withdrawal and requests for refunds must be in writing and addressed to the appropriate institutional officer: for withdrawal, to the Commandant of Cadets or Dean of Students and, for a refund, to the Bursar. As the University must make commitments to faculty and staff in advance of actual student enrollment, only a partial refund of fees charged will be made if a student leaves for any reason prior to the end of any semester. The following schedule for refunds, calculated from the second day classes start, will be applicable to undergraduate tuition and fees.

2018 – 2019

First Semester
Withdrawal Dates Charge Refund
First week Aug. 28 – Sept. 3 20% 80%
Second week Sept. 4 – Sept. 10 20% 80%
Third week Sept. 11 – Sept. 17 40% 60%
Fourth week Sept. 18 – Sept. 24 60% 40%
Fifth week Sept. 25 – Oct. 1 80% 20%
After fifth week Oct. 2 and later 100% -0-
Second Semester
Withdrawal Dates Charge Refund
First Week Jan. 22 – Jan. 28 20% 80%
Second Week Jan. 29 – Feb. 4 20% 80%
Third Week Feb. 5 – Feb. 11 40% 60%
Fourth Week Feb. 12 – Feb. 18 60% 40%
Fifth Week Feb. 19 – Feb. 25 80% 20%
After fifth week Feb. 28 and later 100% -0-

*Room and Board refunds for students withdrawing from school will be subject to pro-rata charges for the days a student resided on campus.

NOTE: If the semester charges were not paid in full at the time of withdrawal, a bill will be forwarded for the balance due, calculated by using the appropriate percentage. Scholarships, grants, and Federally funded loans will be refunded, in the appropriate ratio, using Federal guidelines for financial aid, either to the University or to the agency from which the aid funds were received. In many cases, this will result in an additional amount due the University.

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