Interlibrary Loan Policy
The purpose of interlibrary loan (ILL) is to obtain materials that are not available locally. Interlibrary borrowing and lending are made possible through cooperative agreements in which participating libraries permit the use of their collections by scholars, researchers, and students of other institutions. Documents are also obtained through non-library entities, utilizing commercial document suppliers, full-text databases, and author contacts. Norwich University Library participates in the statewide Vermont Automated Library System (VALS) and the international OCLC ILL subsystem. As members of the state and international networks of lending institutions, there are specific guidelines in the National Interlibrary Loan Code that must be followed to ensure our good standing with other participating institutions. Patrons will be expected to abide by these guidelines, just as they must abide by the policies governing our own library.
Policies for Borrowers
Description of Eligible Borrowers and Costs
All faculty, staff, and currently enrolled students are eligible for ILL services. ILL services are free to all faculty, students, and staff. Guest borrowers are not eligible for ILL services.
A separate ILL form MUST be filled out for each ILL request. Online ILL web forms are available on the ILL web page. In WorldCat you may use the ILL link to submit your request. Paper ILL request forms are also available in the library at the circulation desk and ILL office. Patrons are notified by telephone, email, or campus mail when requests are filled or when requests cannot be filled.
Types of Material Borrowed
The Norwich University Library will attempt to borrow any type of library material needed by its users. Not all requests can be filled on ILL, as many lending libraries will not loan reference books, audio visual materials, theses/dissertations and other special formats.
Theses and dissertations will not be purchased by the library to fill student requests if unavailable through interlibrary loan. However, these items may be purchased for the library’s collection for faculty members conducting scholarly research.
ILL requests for textbooks and required course readings for courses currently offered at Norwich will NOT be filled. Textbooks and course readings are not available through ILL as these can be difficult to obtain. Even if materials are available for loan, they only circulate for short time periods and are subject to recall. Patrons should not rely on interlibrary loans for their textbooks and course readings. The reference librarians can assist in finding purchasing information for textbooks.
In some cases, the ILL staff may purchase an item for the library rather than borrow it from another library under the following circumstances:
- The item is a very recent publication.
- The item is not available on ILL (reference book, A/V material, etc.).
- The patron will be using on an extended basis.
- The item costs less than $50, the liaison should be consulted if over $50.
- When a renewal on an ILL item is requested, the library will look into purchasing it for the collection.
Loan Periods and Renewals
Due dates for books and other returnable materials are determined by the lending library. All returnable material will have a book band attached to it with a due date; please do not remove this band. Photocopies of articles may be kept and do not have to be returned.
You can request a renewal online in ILLiad if an ILL is not yet overdue by following the steps in the Renew Interlibrary Loans guide. If you have trouble submitting a renewal online or your ILL is overdue, please email firstname.lastname@example.org or call Deb Ahlers at 802-485-2174 or Tammy Hunt at 802-485-2182.
Materials should be returned on time to the circulation desk. If you fail to return ILL material on time, you will receive overdue notices as a reminder. After the material is over 30 days overdue, you will be billed for the replacement cost ($50 minimum). The replacement cost will be refunded if the outstanding item is returned. The ILL office may also suspend future ILL privileges if ILL materials are late.
Copyright and Photocopying
The Norwich University Library follows the current copyright guidelines when requesting a copy of material. Not more than five articles may be requested in a calendar year from a given journal title from the most recent five-year period. If this limit is exceeded, requests may be made through an article delivery service. All supplied copies include a notice of copyright.
Policies for Lenders
Will Accept Requests Via
OCLC, VALS, and ALA form.
Types of Materials Lent
Lent: The following material types are found in the Norwich University Library. Please note any restrictions to specific material type.
- Monographs: lent
- Journals: Articles are generally photocopied. Whole issues may be loaned on a case-by-case basis.
- CD-ROM: lent on a case-by-case basis
- Microforms: lent on a case-by-case basis
- Video: lent on a case-by-case basis
- Reference: lent by exception only
- Special Collections: lent on a case-by-case basis
Generally 45 days for most items.
We do not renew an ILL items.
Overdue notices are automatically sent if an ILL is not returned by the due date. If a book is not returned, lost, or damaged, we charge a $50 minimum replacement fee.
Norwich University is a reciprocal lender and participates in both the Nelinet Online Code Signers and LVIS group for reciprocal lending.
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