Reserve Guidelines for Faculty
To operate effectively as an extension of the classroom, the reserve system depends on the active cooperation of the faculty. These guidelines are intended to introduce reserve services.
- Reserve Material Form (Fillable PDF)
- Reserve Material Form
- Reserves Policy
- Reserves Procedures
- Copyright Permission
- Helpful reference works
The library’s course reserve service is for Norwich faculty who wish to place course materials on reserve for their students. Most often these materials are in demand by many students over a short period of time, and therefore must be loaned for only a few hours or days. Reserves also allow a faculty member to provide students with controlled access to items not in the library’s own collection, such as personal books and audiovisual works.
Before materials are placed on reserve, their use must adhere to the U.S. Copyright Law. The library also uses the American Library Association’s Model Policy Concerning College and University Photocopying for Classroom and Library Reserve Use (1982) as a guideline in providing reserve services.
The Confidentiality of Kreitzberg Library Records policy applies to reserve materials. We cannot let you know who has checked out or not checked out your materials.
Reserve Procedures for Faculty
Library or personally-owned books, videos, audios, CDs, DVDs, and copyright compliant photocopies may be placed on reserve.
Space is limited on the Reserve Shelves, so please submit only what is necessary and limit the number of copies of the same text (article, book, etc.) to three.
Expect to bring your fully-prepared reserve materials to the library at least 48 hours before your students will expect to use them.
What you need to do:
- Reserve Material Form
Please complete and sign a Reserve Material Form, listing all items you will be placing on reserve. Please list the items in the same manner that you will instruct your students to ask for them. By signing the Reserve Material Form, this assures that the professor who is placing the materials on reserve is aware of the provisions of the Copyright Law and is in compliance with the law. (Consult with a librarian if you have questions regarding Copyright Law.) Please do not have workstudy students sign this form.
- Prepared Photocopied Materials
- All photocopied materials must be neat, legible, not torn, and in compliance with copyright law.
- All photocopies must be noted with the faculty member’s name, and course number.
- Photocopied articles and book excerpts must also be marked with its full bibliographic citation (author, title, volume, date, pages, etc). (Copyright permission must be obtained from the publisher by the professor for any materials placed on reserve for more than one semester.)
- If you use book excerpts from the same books each semester you teach a particular course, you may request the library purchase a copy or two the book for future reserve use—this would eliminate any copyright issues. (This does not pertain to textbooks.)
- Library Books, Videos, Audios, CDs, & DVDs
Please gather together these library items you would like on reserve for your class. When available, library staff can assist you.
- Personal Books, Videos, Audios, CDs, & DVDs
Please mark these with your name. You may request the library purchase copies of these items if you intend to use them each semester you teach the course they’re on reserve for.
- Course Syllabus
We ask for a copy of your course syllabus for us to better organize the materials and to better serve your students.
What library staff does
- Upon acceptance, the library will take your materials and further prepare them for Reserve. A barcode and a reserve sticker will be attached to all reserve items; all personally owned materials and photocopied materials will be cataloged into our system; and organized to best serve the students.
- All reserve materials will remain on reserve for the semester unless you pick them up beforehand. At the end of each semester, all items will be removed from the reserve room. Library materials will be returned to the stacks and personal copies will be returned to you. If you would like your materials to remain on reserve for the next semester, please notify the Circulation Manager at ext. 2176 before the end of the semester.
Copyright Permission for Photocopied Material
Most publications contain a copyright notification listing the copyright holder. Addresses of the publishers are usually listed in the front of the copyrighted material. Addresses may also be found in books such as Literary Market Place, Books in Print, and the Serials Directory (all available in the library).
We have provided a sample permission letter to send a copyright holder if needed, or you can compose your own letter.
Sample Letter for Copyright Permission (Send to copyright owner on University letterhead)
Helpful Reference Works
Questions or comments about the library website? Please email firstname.lastname@example.org.