Travel Policy for Faculty and Staff

Other Transportation

Personal Car Usage Guidelines

Employees may use their personal car for business purposes:

• if it is less expensive than renting a car, taking a taxi or alternate transportation
• if it is more timely than taking public transportation

Frequent use of personal vehicles for business is not encouraged. It is the personal responsibility of the vehicle owner to carry adequate insurance coverage for their protection and for the protection of any passengers.

Reimbursement for Personal Car Usage

Travelers will be reimbursed for business usage of personal cars on a fixed scale of the most current published IRS allowance. Employees will not be reimbursed for any repairs to their personal car even if these costs result from business travel. To be reimbursed for use of their personal car for business, travelers must provide on their expense report:

• purpose of the trip
• date and location
• receipts for tolls, parking
• mileage log

In the case of an insurance claim, the employee's personal insurance coverage will be invoked.