Norwich University Bylaws
Summaries of Duties and Responsibilities
of each Board of Trustees’ Committee updated October 2011
Committees required by the Bylaws
The Academic Affairs Committee ensures that there is an up-to-date written statement of the academic mission and goals of the University; that the academic programs are consistent with the mission and goals; that the academic budget reflects these priorities; that faculty personnel policies and procedures complement the priorities; that standards of student admission and matriculation are consistent with the priorities and with the programs offered; that diversity and campus climate issues are adequately addressed; and that the outcome and effectiveness of academic programs are regularly assessed. The Vice President for Academic Affairs is the liaison.
ALUMNI AND VOLUNTEER RELATIONS (C)
The Alumni and Volunteers Relations Committee is concerned with all activities of our Alumni and volunteers of the University. The Committee reviews and ensures that all volunteer and alumni activities of the University are in the University’s best interest and in alignment with the Long Range Plan of the institution. The Alumni and Volunteer Relations Committee encourages and recognizes the importance of all volunteer activity to the University. The Assistant Vice President for Alumni and Volunteer Relations is the liaison.
This ad hoc committee was originally established in September, 1996. It was established as a full committee in October 2003. The Athletic committee will assess and appraise the role of athletics, to include varsity, club, and intramural sports at the University. It will assist the Director of Athletics and provide detailed information and analysis to the Board on the overall strength and weaknesses of the program and offer possible courses of action to enhance the function of athletics at the University. The Director of Athletics will be the liaison.
In addition to the duties set forth in Article Four, Section 9, of the Bylaws, the Audit Committee has general surveillance over all of the operations to see that compliance with the Charter and Bylaws of the Institution are observed and that financial affairs are prudently managed. They are to consult with the auditors and recommend improvement of any of the operating procedures, particularly internal controls. The Audit Committee will also review all pending legal actions against the University and oversee the management of the risk management program. It will be the primary committee that reviews ethical issues confronting the Board for the University community. The Controller is the liaison.
BUDGET AND FINANCE (A)
In addition to the duties set forth in Article Four, Section 8, of the Bylaws, the Budget and Finance Committee is charged with the following responsibility: continuing review of operating results and all other functions as are normally performed by the Office of the Treasurer. The Treasurer is the liaison.
Other Committees as allowed in Article 4, Section 10
This committee was established in October 2009 based on the work of the Ad Hoc Compensation Committee, which was established on June 10, 2005. The primary purpose of this committee is to ensure that the president and other highly compensated employees are compensated in a way that is consistent with performance, longevity, market equity, and assures compliance with the relevant laws and regulations. The committee will review and provide advice to the president on compensation issues for the cabinet officers and other highly compensated individuals, review compensation benchmarks and studies done by independent organizations, and use appropriate comparable data prior to making these recommendations to the president. In addition the committee will make a recommendation to the full Board on the President’s compensation. Documentation of the Board’s actions is to be considered confidential and is to remain on file with the secretary of the board. The committee should use appropriate IRS provided checklists in their decision making process and deliberations. The committee will also have responsibility for the reviewing and making recommendations to the Board on changes in the design of the benefit plans provided for eligible staff and faculty, such as the cafeteria plan of benefits and all of its components, including but not limited to medical coverage, deductible assistance plans, dental coverage, flexible spending accounts, and group life and long term disability insurance. As one aspect of employee benefits, the committee will provide fiduciary oversight for the design and implementation of the University’s retirement plans, maintaining them for the benefit of the staff and faculty who are the plan participants. The Director of Human Resources will be the liaison.
All fund raising activities are centered in this committee. Its functions include: review and make recommendations on broad policies of fund raising; planning and coordinating of all fundraising campaigns. The Vice President for Development and Alumni Relations is the liaison.
ENROLLMENT MANAGEMENT AND BRANDING (B)
This committee originally designated Admissions and Financial Aid was re-titled and the duties expanded in September, 1996, when the original charge of the Marketing Committee was incorporated into this charge to ensure appropriate and responsible marketing of all aspects of the University; oversight over admissions and financial aid. Based on Norwich University’s mission, vision, NU2019 and the brand promise statement, the Enrollment Management and Branding Committee guides the institutional policies on student recruitment and retention, distribution of financial aid and quality of campus life (living the brand) for the diverse student population. The committee also provides the oversight for the integrated marketing communications plan that is designed to advance the national reputation and recognition of the university. The liaison is the Vice President of Enrollment Management and Communications.
The Executive Committee consists of nine members of the Board elected annually by the Board. The duties and responsibilities of the committee are set forth in Article Four, Section 2 of the Bylaws. The Executive Committee acts for the Board between scheduled Board meetings.
FACILITIES PLANNING (A)
The functions of this committee include: study and review master campus plans for all facilities operated by the University, ensure that they are continuously updated to reflect changing educational goals, long-range plans, services, financial needs and projections all coordinated with appropriate board committees; evaluation of plant, grounds and the needs and use of equipment; allocation of space, overseeing of authorized plant construction and physical improvements; and recommendation as to retention and use of campus planners, architects, consultants, and contractors as required. The Chief Administrative Officer is the liaison.
In addition to the duties set forth in Article Four, Section 7 of the Bylaws, the Investment Committee is charged with overseeing the investment of all funds and securities not immediately required for current expenses. The committee is responsible for complying with the investment policy as approved by the Board of Trustees and monitoring the investments of the University. In addition, the Investment Committee works with the Treasurer regarding the investment and oversight of operating funds. The Treasurer is the liaison.
The Norwich Board of Trustees established Leadership Committee in September 1996 to assume the responsibilities previously held separately by the Military Affairs Committee and the Student Affairs Committee and broaden trustee oversight to include the Leadership Development Program. The committee is to assist the Vice President of Student Affairs / Commandant of Cadets. The Leadership Committee provides detailed information and analysis to the Board of Trustees and ensures appropriate and responsible actions and the maintenance of an appropriate campus climate / environment on the part of the University in the execution of the comprehensive, undergraduate, co-curricular program (less athletics). The liaison to this committee is the Vice President of Student Affairs / Commandant of Cadets.
SGCS / NBI (B)
The School of Graduate and Continuing Studies and New Business Initiatives Committee (SGCS/NBI) was established in 2009 to provide oversight of innovation in distance education and development of new revenue streams for the University. The SGS/NBI committee provides guidance to the School of Graduate Studies regarding strategic planning, program development opportunities, and related activities designed to enhance enrollment and market presence. The committee will also provide oversight of the process for identifying investments in new business opportunities that leverage or extend the University brand and contribute additional revenue. This committee will require coordination with the Academic Affairs and Budget and Finance committees. The liaison is the Dean of the School of Graduate Studies.
STUDENT SUCCESS (C)
The Retention Committee examines issues and challenges of student retention. The committee assesses plans and actions for improving student advising, first year and undergraduate experience and advancing opportunities that will have direct impact on student retention and thereby improve student graduation rates at Norwich University. Assisted by the University Committee on Retention and Vice President for Academic Affairs, the Committee defines Norwich University retention strategy and integrates recruitment, advising, and retention solutions consistent with the objectives of the NU2019 Strategic Plan. The liaison is the Vice President of Enrollment Management and Communications.
This committee has oversight over all implementation of technological issues at the University, to include use of computing in instruction and administration. Close coordination is required with the Academic Affairs Committee on instructional issues. This committee will assess and assist the Director of IT and the VPAA in laying out prudent courses of action in ensuring that the University remains current in all technological aspects. It is envisioned that the technological impact on instruction and administration and on the reputation of the University will grow over time. This committee will also require close coordination with the Finance Committee. The Vice President for Academic Affairs and Dean of the Faculty is the liaison.
TRUSTEE AFFAIRS (C)
This committee is responsible for trustee recruitment, matching tasks to people, developing an orientation program for new trustees, recommending officers and committee membership, developing varied and diverse agenda and workshops, and assuring effective operations of the Board as a functional unit. In short, the Trustee Committee on Trustee Affairs must be the trustee management unit responsible for operation relevance, self-renewal and greater reward for effective trusteeship. It is also charged with the oversight of the Norwich University Applied Research Institute (NUARI) and all of its elements. The Secretary is the liaison.