Administrative Policy

Administrative Memorandum 42 - Computer Purchases

Purpose

This policy has been created to facilitate the support and servicing of computer hardware and software.

Policy

The standardization of personal computer (PC) hardware and software allows for the proper support and servicing of both.

The Information Technology (IT), in conjunction with the University computing advisory committees, will establish standard PC hardware and software configurations for use by University faculty and staff. These standards are reviewed and updated as needed with new configurations and pricing as appropriate. These standards allow IT to stock spare parts that are compatible, train repair personnel, and aid trouble-shooting and support.

Assistance in selecting appropriate hardware and software and latest pricing can be obtained by calling the Help Desk at extension 2456.

This policy applies to hardware and software purchased with University funds.

Responsibility

The Chief Information Officer will manage and oversee this policy.

Implementation/Guidelines

All hardware must conform to established standards. Any requested hardware not meeting established standards must be approved by the CIO. Any hardware purchased outside of these standards will be serviced and repaired at the expense of the user department.

IT publishes a list of software that is supported. No support will be available for software not on this list.

Each department is responsible for ordering its own equipment.
All hardware and software is to be charged to the individual department's organization number with an account number of 77671- Academic and Administrative Computer Equipment.
The CIO will review all computer purchase requests.
All computer purchases are to be shipped to IT. Enter "IT" in the Ship To field on the requisition form in Banner.
When purchases are received, IT will inventory items, install software if necessary, test and arrange for delivery and installation.

Contact Office

Information Technology: Ext. 2456