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Administrative Manual / Policies Reviewed and Approved: February 2011

Memorandum 23 - Facilities Operations Charge Back Policy

Contents

  1. Official Visits by Civil Authorities
  2. Personnel Hiring Policy for New Faculty and Staff
  3. The Americans with Disabilities Act (ADA)
  4. Smoking Policy
  5. Work Schedules - Inclement Weather
  6. Children in the Workplace
  7. Uniforms
  8. Employee Recognition and Honoring of Retiring Personnel
  9. Political Campaigning
  10. University-wide Standing Committees
  11. Academic Visiting Committees
  12. University Policy Regarding the News Media
  13. Release of Information From Student Records
  14. Publications for Advertising or Promoting the University
  15. Printing and Publication Guidelines
  16. Notification of Accidents and Deaths
  17. Funerals and Memorial Services
  18. Athletics
  19. University Housing for Key Personnel
  20. Changing the Function of a Room, Area, or Building
  21. Facilities Access and Rental Policies/Rates
  22. Hosted Programs
  23. Facilities Operations Charge Back Policy
  24. Bonfires on Campus
  25. Helicopter Landings at Norwich University
  26. Recycling
  27. Use of University Owned Equipment and Vehicles
  28. University Transportation
    1. Vehicle Operator Policy
  29. Private Motor Vehicle Operation and Parking Policy
  30. Purchasing Guidelines
  31. Vendors on Campus
  32. Expenditures of Office Budget Money
  33. Official Receptions, Entertainment and Hosting Events with University Funds
  34. Credit Cards
  35. Travel Policies
  36. Sponsored Research Financial Conflict of Interest (interim)
  37. Academic Centers
  38. Gifts To Norwich University
  39. Named Endowed Scholarships and Funds
  40. Solicitation of Vendors
  41. Grant Procedures
    1. Indirect Cost Recovery and Use
  42. Computer Purchases
  43. Nepotism
  44. Large Volume Mailing Guideline
  45. Pets in the Workplace
  46. Currently no Memo 46
  47. Currently no Memo 47
  48. Currently no Memo 48
  49. Use of Hidden Video Surveillance Equipment
  50. Cellular Phone Policy
  51. Administrative Customer Service Guidelines

Purpose

This policy covers the cost of services provided to various departments for services that are not considered routine Facilities Operations responsibilities.

Policy

  1. Nonchargeable Items: setups for opening convocations, Awards Ceremony, Honors Convocation, Baccalaureate and Commissioning Ceremonies, Commencement and routine Corp of Cadets parades.
  2. Chargeable Items:
    1. Program-related changes that are not due to routine, general maintenance, e.g., office/classroom modifications.
    2. Work performed strictly for cosmetic reasons, e.g., painting for color change versus routine cycle painting.
    3. Moving of personal items.
    4. All projects funded through the capital budget.
    5. All transportation. Rates are available from the Transportation Office Ext. 2149.
    6. Purchase of and/or building of furniture. The purchase of furniture other than for classrooms and student rooms is charged to a department's budget.
    7. All setups other than those noted in paragraph A.

Responsibility

Facilities Operations is responsible for processing departmental charges.

Implementation/Guidelines

  1. Setups: a minimum of 72 hours notice for each setup is required.
  2. This includes setups for food/beverage requirements. Failure to provide 72 hours notice will result in doubling of the labor charge-back rate. Exceptions for emergencies may be granted by the Chief Administrative Officer.
  3. Charge-Back Rate: there will be one charge-back rate for work performed during regular hours and another rate for work performed during non-regular (overtime) hours. These rates are set annually.
  4. Materials and Supplies: all materials and supplies required to support activities will be charged back at cost.

Contact Offices

  • Facilities Operations: Ext. 2149