Administrative Memorandum 23 - Facilities Operations Charge Back Policy
Purpose
To cover the cost of services provided to various departments for services
that are not considered routine Facilities Operations responsibilities.
Policy
Nonchargeable Items: setups for opening convocations, Awards Ceremony,
Honors Convocation, Baccalaureate and Commissioning Ceremonies, Commencement
and routine Corp of Cadets parades.
Chargeable Items:
Program related changes that are not due to routine, general maintenance,
i.e. office/classroom modification.
Work performed strictly for cosmetic reasons, i.e. painting for
color change versus routine cycle painting.
Moving of personal items.
All projects funded through the capital budget.
All transportation. Rates are available from the Transportation
Office Ext. 2149.
Purchase of and/or building of furniture. The purchase of furniture
other than for classrooms and student rooms is charged to a department's
budget.
All setups other than those noted in article 1.
Responsibility
Facilities Operations is responsible for processing departmental charges.
Implementation/Guidelines
Setups: a minimum of 72 hours notice for each setup is required.
This includes setups for food/beverage requirements. Failure to provide
72 hours notice will result in doubling of the labor charge back rate.
Exceptions - for emergencies - may be granted by the Chief Administrative
Officer.
Charge Back Rate: there will be one charge back rate for work performed
during regular hours and another rate for work performed during non-regular
(overtime) hours. This rate is set annually.
Materials and Supplies: all materials and supplies required to support
activities will be charged back at cost.