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Administrative Manual / Policies Reviewed and Approved: February 2011

Memorandum 22 - Hosted Programs

Contents

  1. Official Visits by Civil Authorities
  2. Personnel Hiring Policy for New Faculty and Staff
  3. The Americans with Disabilities Act (ADA)
  4. Smoking Policy
  5. Work Schedules - Inclement Weather
  6. Children in the Workplace
  7. Uniforms
  8. Employee Recognition and Honoring of Retiring Personnel
  9. Political Campaigning
  10. University-wide Standing Committees
  11. Academic Visiting Committees
  12. University Policy Regarding the News Media
  13. Release of Information From Student Records
  14. Publications for Advertising or Promoting the University
  15. Printing and Publication Guidelines
  16. Notification of Accidents and Deaths
  17. Funerals and Memorial Services
  18. Athletics
  19. University Housing for Key Personnel
  20. Changing the Function of a Room, Area, or Building
  21. Facilities Access and Rental Policies/Rates
  22. Hosted Programs
  23. Facilities Operations Charge Back Policy
  24. Bonfires on Campus
  25. Helicopter Landings at Norwich University
  26. Recycling
  27. Use of University Owned Equipment and Vehicles
  28. University Transportation
    1. Vehicle Operator Policy
  29. Private Motor Vehicle Operation and Parking Policy
  30. Purchasing Guidelines
  31. Vendors on Campus
  32. Expenditures of Office Budget Money
  33. Official Receptions, Entertainment and Hosting Events with University Funds
  34. Credit Cards
  35. Travel Policies
  36. Sponsored Research Financial Conflict of Interest (interim)
  37. Academic Centers
  38. Gifts To Norwich University
  39. Named Endowed Scholarships and Funds
  40. Solicitation of Vendors
  41. Grant Procedures
    1. Indirect Cost Recovery and Use
  42. Computer Purchases
  43. Nepotism
  44. Large Volume Mailing Guideline
  45. Pets in the Workplace
  46. Currently no Memo 46
  47. Currently no Memo 47
  48. Currently no Memo 48
  49. Use of Hidden Video Surveillance Equipment
  50. Cellular Phone Policy
  51. Administrative Customer Service Guidelines

Purpose

This policy governs hosted programs, which are defined as "those activities that take place on the University's campus and for which the University provides specific, contracted services and facilities but which the University neither sponsors nor conducts."

Policy

Conference Services is the only University agency authorized to contract for or arrange the provision of services and facilities to individuals and groups under the definition of hosted programs.

Responsibility

The Chief Administrative Officer will manage this policy. Hosted programs are the year-round responsibility of Conference Services in accordance with one or more of the following guidelines:

  1. The activity must be consistent with the University’s mission.
  2. The activity will not unduly interfere with on-going Norwich programs or student activities.
  3. The activity is clearly in support of the central Vermont community or state government.
  4. The activity will enhance the University’s student recruitment effort.
  5. The activity will enhance the University’s stature.
  6. The activity will not place the University in direct competition with local commercial facilities.
  7. The activity should be financially viable.

Implementation/Guidelines

The Chief Administrative Officer will coordinate summer programs (including housing, dates, activities, etc.) and will schedule planning meetings that will include, as a minimum, Summer School, Registration, Student Activities, Dean of Students.

Contact Offices

  • Chief Administrative Officer: Ext. 2148