Administrative Policy

Memorandum 1 - Civil Authority for Northfield Campus

  1. Purpose

    This memorandum outlines on-campus procedures for civil authorities to exercise their legal prerogatives toward the University, its employees, and its student population.

  2. Policy

    It is the University's policy to assist the civil authority during on-campus visits in a professional and courteous manner.

  3. Responsibility

    The Chief of Security will be the initial point of contact for the civil authority.

  4. Implementation/Guidelines

    1. Should civil authority desire to question an on-duty employee or student regarding any incident, this authority will approach directly the Chie of Security who will in turn contact the Director of Personnel regarding employees, the Commandant/Vice President Student Affairs for Students. Civil authority must then file their request with the appropriate office.
    2. The appropriate University authority will contact the requested person, and in coordination with civil authority, establish a time and place to meet with the civil authority. Should requests be received after normal business hours, the Norwich employee initially contacted by civil authority will inform the Security Officer on duty who will inform the proper office as outlined in Article #1, and then provide assistance to civil authority in consonance with guidance received.
    3. Under normal circumstances, civil authority will not enter the campus to meet with a person without following directed procedure. Should civil authority possess a warrant for apprehension, the authority will be accompanied by a University official from the proper authoritative body in the execution of the warrant.
    4. Individuals are encouraged to cooperate with civil authority, but should be informed of protective measures in due process procedures.
    5. Employees or students who are contacted or apprehended off campus are not protected by the rules in Paragraph 2. The University therefore accepts no obligation or legal responsibility for such contact.

  5. Contact Offices

    • Chief of Security: Ext. 2499
    • Commandant / VP Student Affairs: Ext. 2135
    • Director of Human Resources: Ext. 2075